As an event photographer in Washington DC, I often notice small tweaks that could make events run even better. Here are my top tips for a seamless corporate event experience:
Use Media Release Forms. If you plan to use event photos in marketing, have attendees sign media release forms during registration. This ensures you can use the images without legal concerns.
Mark the Stage for Award Photos. During award ceremonies, recipients often don’t know where to stand for photos. Place tape or markers on the stage to guide them for perfectly framed shots.
Consider Live Editing. Want photos ready for instant social media updates? Add live editing to your event package. This allows your team to share professional images as the event happens, boosting real-time engagement.
Upgrade Your Step-and-Repeat. A step-and-repeat is essential for branding and VIP photos. Opt for a larger size to accommodate group shots (4+ people need more space) and choose cloth backdrops you can steam wrinkle-free. Avoid plastic ones—they look less polished.
Provide Branded T-Shirts for the Media Team. If staff or attendees are wearing branded t-shirts (e.g., at a 5K or volunteer event), give one to your photo and video crew. It helps them blend in and ensures a cohesive look if they appear in any shots.
Plan for Image Distribution. Attendees will want to know where to find their photos. Set up a designated website, email link, or hashtag for easy access, and make sure this information is shared during the event or posted at registration.
These simple steps will ensure a smoother event, better photos, and a more professional experience for everyone involved.